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by Rob Shallenberger y Steve Shallenberger
The Four Ps of Prioritization are:
Problem – Does the task solve a significant problem?
Profit – What benefit or value will it bring?
Priority – How urgent or essential is it right now?
Potential — What opportunities does it open up in the future?
The Rule of 3 in prioritization most often refers to choosing the three most important daily tasks to increase productivity. Other popular Rules of 3 involve making decisions about tasks (delegate, delete, do).
Oliver Berkman has a method for working effectively known as the 3-3-3 model. First, dedicate three hours to focused, intensive work. Next, tackle three urgent tasks that need to be completed. Finally, spend time on three additional functions, like cleaning and responding to emails.
The 1-3-9 technique is a simple way to prioritize tasks. It helps you focus on what's important and prevents you from overloading yourself.
How it works:
1 is the most important task of the day that will have the biggest impact or result.
3 is three medium-importance tasks that also move you forward.
9 is nine small or ancillary tasks that you can do if you have time.
Use tools like the Eisenhower Matrix to divide tasks into four levels of prioritization: Urgent and important, important but not urgent, urgent but not important, and neither urgent nor important. First, focus on getting important and urgent things done.
The 3x3 Priority Matrix is a visual tool for prioritizing tasks by importance and urgency. It allows you to prioritize tasks based on two criteria: Importance and urgency. Do the important and urgent things first — these are the key tasks that can’t be postponed. Then move on to the important but not urgent things — these are the ones that lead to growth and long-term goals.
For people with ADHD, the usual priority matrix (like Eisenhower or 3×3) often doesn’t work because it requires long-term focus and complex analysis. Here’s an optimal choice in 4 zones:
Things that move me forward (Important + Understandable)
Things that can be done quickly (≤15 min)
Things that need help or structure
Things that are exhausting or not helpful
The priority pyramid is a model that helps you organize tasks or goals according to their importance and impact. It resembles Maslow’s pyramid of needs: What’s at the bottom is the foundation; what’s at the top is the superstructure.
The bottom level is basic things (health, sleep, living, essential work tasks). The middle level is growth goals (skill development, learning, relationships). The top level is the meaning of life and strategic priorities.
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